Sample Cover Letter for Grant Proposal

Technical Grant Application
Jan 5, 2007

A cover letter for a grant proposal should be as clear and direct as the grant proposal itself. In fact, it should explicitly state your purpose as well as adequate information in order to persuade a grantor to support your project. Take a look at this example of a cover letter for a grant proposal.


Laura Rodrigues Gracia

Executive Director | Brighter Future | 222-317-2020

4 April 2021

Michael Schuttler

Vice President

Price-Von Urff Foundation

44 Salman Street

New York, NY 10258


Dear Mr. Shuttler:

Brighter Future is pleased to present this proposal for your perusal. For many years Brighter Future and the Price-Von Urff Foundation have collaborated to deliver learning resources to some of the remotest places in the globe. To mark our 25 th anniversary, we are launching a new program titled the River Bridge Project which aims to bring computers, internet sticks, and printers to children living in distant communities.

The lack of access to educational materials is one of the most significant barriers facing schools in distant regions. In particular, these schools are missing out on the wealth of resources that internet-connected computers offer. Providing these tools to schools will not only vastly expand students’ access to knowledge but will also ease the workload of teachers who serve these communities.

During the past year, the River Bridge Project has worked with local governments in Central and South America and has identified 77 localities as beneficiaries of this project. The computers, internet sticks, and printers have been generously provided by our partners in the electronic and telecommunications industries including Global Telecom and Horizons Computers. Now, our efforts are geared towards gathering the funding for delivering the packages to their destinations. Our proposal requests $88,314 in funding that will be allocated to securing the logistics of this undertaking.

We at Brighter Future convey our deepest gratitude for the invaluable support you have provided us since our organization’s inception. As we expand our operations and reach out to more children, we trust that you will remain a key part in bringing our programs to fruition. Thank you on behalf of Brighter Future and all the communities we serve.


Laura Rodrigues Gracia

Executive Director

Brighter Future

22 Orateur Avenue

New York, NY 11593

Actual Formatting

Free Sample of Cover Letter for a Grant Proposal - Full Version


Limit the length of the cover letter, no matter the purpose, to one page including the details of the recipient and sender. Understand that while you need to provide enough information for your reader, repeating the content of the actual grant proposal or project document is not a good strategy. It will also make the letter longer, thus more challenging to cut short later on. Also, avoid using "big words" just to impress. While your aim is to nudge a little bit of empathy, you wouldn't want to have your reader reach for a dictionary.

A cover letter is the face of your grant proposal, so make sure that it is easy to read, presentable, and above all, free of grammatical mistakes. If you are not confident enough to pull off a cover letter, our team of professionals can help you. Send us a message any time!

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